Poplar Springs Manor Wedding Planning Guide


June 27, 2023

I’ve worked with plenty of couples in Virginia who want to find that perfect outdoor venue for their summer wedding. Something sweet, something rustic, something classy! If you want to have an enchanting experience that’s truly memorable, you should consider a Poplar Springs Manor wedding. 

Photo of Allie and Alex's Wedding Party at Poplar Springs Manor Taken by Rachel Yearick Photography

Poplar Springs Manor is located in the heart of the Virginia countryside, and it has a truly stunning backdrop that’s perfect for your special day. It’s an ideal location for all kinds of weddings, from upscale ceremonies and more casual weddings. If you’re thinking about a Poplar Springs Manor wedding, here’s a planning guide to help you get started!

Set a Budget

Before diving into the details of planning your Poplar Springs Manor wedding, it’s crucial to create a realistic budget that covers all of your expenses. And there are a lot of aspects that can inform how much you need for your budget. 

Overview of wedding reception venue with tables and tall windows, taken by Rachel Yearick Photography

For example, how many guests are you expecting? What kind of ceremony and reception do you envision for your wedding? Are there any additional services you or your guests might need? 

These answers will inform your budget and help you plan out other expenses, too. Take time to create a Poplar Springs Manor wedding that celebrates you as a couple and aligns with your financial plan.

Choose the Perfect Date

There are a lot of external aspects to consider when you’re booking your Poplar Springs Manor wedding. You’ll want to consider the season, weather, and any potential conflicts with holidays or other events. And if you have your heart set on an outdoor wedding, paying attention to weather patterns is particularly important. 

Groom reflection photo in the getting ready space at Poplar Springs Manor taken by Rachel Yearick Photography

On top of that, popular dates book quickly during the wedding season, which will limit availability. Come up with a few different times of the year that might work for your Poplar Manor Springs wedding. And reach out to the venue managers to find out the overall availability so you can secure a wedding date.

Create Design Ideas

One thing I love about a Poplar Springs Manor wedding is the option for beautiful indoor and outdoor ceremonies and receptions. This means you can have a lot of creativity with the design and theme of your wedding. 

Bide holding her dress as she gets ready in the manor taken by Rachel Yearick Photography

You can take a virtual or in-person tour of the venue to get a feel for its ambiance and layout. A tour will help you create a color palette, decide on floral arrangements, figure out a layout for your ceremony and reception, and more. Whether you prefer an elegant ballroom affair or a romantic garden ceremony, a Poplar Springs Manor wedding is sure to match your vision.

Consider working with a Wedding Planner

Planning a Poplar Springs Manor wedding involves managing a ton of details. Having a professional wedding planner can be a game-changer, especially if you’re working with a tighter timeline. 

Photo of a couple in black and white embracing in the tree line ceremony area at Poplar Springs Manor

Connecting with wedding planners and vendors early on ensures you can coordinate logistics, ensuring a stress-free and seamless experience.

Catering and Menu Selection

Poplar Springs Manor has catering options if you’d like to work with them! You can collaborate with their talented chefs, creating a delicious menu that reflects your taste and preferences. 

Allie and Alex's outdoor ceremony with simple and elegant greenery and white roses on a large pergola taken by Rachel Yearick Photography

Whether you want your Poplar Springs Manor wedding to have a formal sit-down dinner or a more relaxed buffet-style reception, the catering team will ensure you and your guests have amazing food for your special day.

Transportation and Lodging for Guests

Most couples have out-of-town guests to consider for their wedding. It’s a good idea to come up with some easy transportation and lodging solutions for them, so they can book their stay without any issues.

Poplar Springs Manor offers luxurious guest rooms for your loved ones to stay on-site. This is also a great option for the happy couple!

Bride and groom smiling at each other during their wedding shoot at The Manor House

If there aren’t lodging options available at Poplar Springs Manor, contact local hotels nearby (if possible) to see if there are any specials you can take advantage of for your guests. If there aren’t nearby hotel options, offer transportation options to and from your wedding so that guests can get to and from Poplar Springs Manor with ease.

Schedule Entertainment and Photographers

What’s a wedding without great music? Take time to find entertainment for your wedding that matches the tone and vibe of the day. Go watch the DJ or live artist play a set at a local venue so you get a sense of how things will go for your wedding. 

Wedding band serenading the crowd during the ceremony, shot by Virginia wedding photographer Rachel Yearick

Whether you choose a live band, a DJ, or a little bit of both, hire professionals who can create the right mood for your Poplar Springs Manor wedding.

You’ll also want to find a great videographer and photographer for your wedding. After all, you’ll want to have amazing memories to look back on! Find videographers and photographers that match the mood of your wedding.

Pick Your Wedding Outfit

Whether you’re wearing a stunning suit or a lovely wedding gown, it’s a good idea to browse for your wedding outfit early and often. There are plenty of boutique wedding gown and wedding suit stores that have amazing selections. 

Bride posing with her elegant dress and white floral bouquet, captured by Rachel Yearick Photography

Also, think about how the rest of your wedding looks as you’re creating your outfit for your Poplar Springs Manor wedding. Create a mood board for colors you’re using in your wedding, so you can find ways to compliment the colors in your outfit.

Invitations and Guest List

The last thing you want is to have sudden changes to the guest list right before your wedding. That’s why it’s a good idea to send out your wedding invitations well in advance to allow your guests enough time to make arrangements.

Bride and groom sharing a kiss while showing off their new rings taken by Rachel Yearick Photography

You’ll also want to coordinate with management to ensure the RSVP process for your Poplar Springs Manor wedding goes smoothly, helping them keep track of the final guest count.

Final Thoughts

Planning your wedding can be stressful at times. However, it can also be a lot of fun, allowing you to create memories that will last a lifetime. Following this comprehensive guide will help you prepare to plan for your dream wedding. 

Bride and groom doing a fun hollywood dip on the tree lined area at Poplar Springs Manor taken by Rachel Yearick Photography

At the end of the day, you’ll want to rely on some amazing vendors who will ensure your special day is everything you’ve ever envisioned. If you’re looking for a photographer for a Poplar Springs Manor wedding, I’d love to connect with you.


Bride and groom smiling at each other as they share an embrace; image overlaid with text that reads Poplar Springs Manor Wedding Planning Guide

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